SMALL BUSINESS OWNER SEEKING PART-TIME ASSISTANT

Hey there! We’re Universal Precast Sales Group, a small crew of three, looking for a self-motivated, detail-oriented Part-Time Assistant to join us. As the owner, I’ve taken on a variety of projects from sales to bookkeeping to business management. As I continue to expand my business, I am looking for a jack-of-all-trades to help me with a variety of tasks throughout the week.

About Your Boss: I’m a big proponent of office casual and taking walks during the day to get away from my computer. I find bringing my german shepherd into work helps me remember to do this. I began my business 7 years ago and have recently hit a large growth spurt. I’m the poster child for “fake it till ya make it,” which is what I imagine you’ll be doing when you take this job, as this job will change from day to day.

Key Responsibilities:

• Bookkeeping (Invoicing and Billing, Bank Reconciliation, Expense Tracking, Record Keeping, Lease Management, Sales Tax Filings, Assisting with Tax Preparation)
• Email Management
• Organization / Filing / Communications
• Project Assistance (Occasional Legal Research)
• Travel Organization
• Email & Calendar Management, Meeting Prep
• Marketing Material/Website Creation & Social Media Maintenance
• Contract Management (Involves Reading Construction Plans)
• Lease Management
• Miscellaneous Tasks - as your main responsibility is being an assistant to me, and my tasks change as my business expands, be ready to learn new things alongside me.

Requirements:

• Knowing how to research things you don’t know how to do
• Exceptional attention to detail and accuracy
• Skills in MS Excel, MS Word, PDF Software, OneDrive/Outlook skills
• Good phone etiquette
• Good writing skills (i.e. spelling, grammar, brevity, etc).
• Excellent communication skills
• Ability to work independently and be proactive with tasks.
• College education and experience with bookkeeping would be awesome, but it’s not a deal-breaker.
• Maintaining Confidentiality/Trustworthiness

Work Environment and Perks:

• Our office is nestled in Downtown Upland—full of small businesses and cool spots to eat. Plus, we’ll provide a parking pass for the Downtown Upland office parking lot.
• Office hours will be more structured during the initial training period; flexibility for in-office work hours will increase as you gain experience and proficiency.
• No stuffy corporate meetings
• No physical client interaction
• No professional dress code
• A boss who understands work/life balance boundaries
• Do you prefer to listen to music on your headphones all day? That’s fine. You get your work done, and I won’t dictate how you do it.

Pay: This part-time job earns $25/ hour and is a W2 employee position.

Hours: This job will be 20 hours a week, ideally from Monday - Thursday 10am to 4pm, but hours are more flexible after training.

Start Date: Flexible -Mid to Late May 2024

How to Apply: Drop us your resume and cover letter to upsalesgroup@gmail.com with the subject line “I Love German Shepherds” (so I know you’re cool, can follow directions, and also read this whole thing). Applications submitted only via Indeed will not be reviewed. Please include at least 2 references from previous employers on your resume and I would appreciate your cover letter to include why you’re applying to this job specifically.

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday
• No nights
• No weekends

Work Location: In person